Personal Assistant & Office Manager - Helfy

We are looking for a highly organized, proactive, and service oriented Personal Assistant & Office Manager to support senior leadership and help drive office operations, the employee experience, and company culture.

This is a dynamic role that combines executive support, office administration, HR coordination, and employee welfare in a fast-paced global environment.

Executive & Administrative Support

• Manage complex calendars, meetings, and schedules for senior leadership across multiple stakeholders and time zones.
• Coordinate domestic and international travel, including flights, hotels, transportation, expense reports, and reimbursements.
• Provide ongoing administrative and personal support, including special projects and day to day coordination.

Office Operations

• Oversee daily office operations and maintain a professional, organized, and welcoming work environment.
• Manage meeting rooms, office supplies, vendors, and operational needs.
• Welcome candidates, visitors, and business guests, and support recruitment logistics, including interview coordination and preparation.

Employee Experience & HR Administration

• Support onboarding and HR administrative processes.
• Coordinate employee welfare initiatives, including birthdays, holidays, gifts, recognition programs, and employee engagement activities.
• Plan and execute company events, team-building activities, happy hours, and company trips.
• Provide operational and administrative support to the People & Operations team as needed.

• 2+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar administrative role.
• Fluent English (written and verbal) – mandatory. The role involves daily communication with international employees, offices, vendors, and stakeholders.
• Experience managing complex calendars and coordinating international travel.
• Excellent organizational, multitasking, and communication skills.
• Strong service orientation, attention to detail, and ability to work independently.
• Proficiency in Microsoft Office and Google Workspace.
• Experience in a global company– an advantage.
• Full-time, on-site position (Herzliya)