Workplace Coordinator - Nebius

Proven experience in a reception, secretarial, or office coordination role Excellent customer service skills and ability to interact professionally with a wide range of people Strong written and verbal communication skills Strong organisational skills and ability to manage multiple tasks simultaneously Proficiency in office software (MS Office, email systems, etc.) Strong attention to detail and organisational skills Proactive and capable of managing multiple tasks in a fast-paced environment Ability to maintain confidentiality and adhere to office policies Previous experience in a corporate or B2B environment Experience with office management systems or software Familiarity with office security protocols Benefits & Perks: Competitive compensation Career growth and learning opportunities Flexibility and ownership Collaborative and innovative culture Opportunity to work on impactful AI projects International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI Equal Opportunity Statement: Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. If you need accommodations during the application process, please let us know.

Greet and welcome visitors and employees in a professional and friendly manner Direct visitors to the relevant departments and meeting rooms Maintain cleanliness and order in the reception and entrance area Serve as the primary point of contact for employees on all office-related matters Help employees resolve day-to-day office issues, including workspace needs, facilities, and equipment Handle incoming and outgoing mail, packages, and deliveries Ensure clear and timely communication between departments and external parties Manage meeting room bookings and ensure rooms are prepared for meetings Assist with meeting logistics: equipment setup, catering, and related arrangements Manage and order office supplies and food, ensuring the office is always stocked and running smoothly Assist with administrative tasks such as invoice uploads, inventory management, and processing supplier payments Report maintenance issues (broken furniture, equipment, etc.) Support internal events, including catering and logistics Monitor and manage office parking spaces Coordinate visitor access and enforce security protocols

Proven experience in a reception, secretarial, or office coordination role Excellent customer service skills and ability to interact professionally with a wide range of people Strong written and verbal communication skills Strong organisational skills and ability to manage multiple tasks simultaneously Proficiency in office software (MS Office, email systems, etc.) Strong attention to detail and organisational skills Proactive and capable of managing multiple tasks in a fast-paced environment Ability to maintain confidentiality and adhere to office policies Previous experience in a corporate or B2B environment Experience with office management systems or software Familiarity with office security protocols Benefits & Perks: Competitive compensation Career growth and learning opportunities Flexibility and ownership Collaborative and innovative culture Opportunity to work on impactful AI projects International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI Equal Opportunity Statement: Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. If you need accommodations during the application process, please let us know.